Privacy Policy

People by People respects your privacy and is committed to protecting your personal data. This Privacy Policy describes how we collect, use, store and protect personal data when you visit our website, contact us, book a consultation, or engage with our professional services.

By using our website or contacting us, you acknowledge that you have read and understood this Privacy Policy.

People by People is a professional people strategy and HR consulting firm. We help companies improve performance through stronger leadership, clearer organisational structures, recruitment, talent strategy and culture.

In the course of our normal business operations and service delivery, we process personal data to communicate effectively with potential clients, current clients, and partners.

We may collect and process different types of personal data about you, including:

• Identity Data: Name, job title, and role.

• Contact Data: Email address, phone number, and company name.

• Communication Data: Information submitted through website forms, email conversations, meeting notes, and recruitment-related information shared during engagements.

• Technical Data: IP address, browser type, device information, and usage data collected through your interaction with our website.

We collect data through direct interactions when you:

• Fill out a contact form on our website.

• Book a strategy talk or consultation.

• Send us an email or call us.

• Provide information during meetings or as part of a client engagement.

• Share documents or materials relevant to our services.

We use your personal data for practical business purposes, including:

• Responding to your enquiries and managing our business relationship.

• Booking and managing meetings and consultations.

• Delivering our HR, recruitment, leadership, and consulting services.

• Preparing proposals, agreements, and project scopes.

• Improving our website and user experience.

• Complying with legal, accounting, or administrative obligations.

We process personal data based on several lawful grounds:

• Consent: When you voluntarily provide information through a form.

• Contractual Necessity: When data is required to deliver services or take steps before entering into an agreement.

• Legitimate Interests: For responding to enquiries, managing relationships, and improving our business operations.

• Legal Obligations: When we must retain data for accounting, tax, or compliance purposes.

As an HR and people strategy firm, our engagements often involve confidential organisational or recruitment data.

• We handle all such information with the highest level of care and only use it for the agreed professional purpose.

• We only process information that is relevant to the specific project or service.

• Clients are responsible for ensuring they have the legal right to share any employee or candidate data with us.

People by People does not sell personal data. We may share or store personal data with trusted third-party service providers, including our professional CRM and communication platform, when necessary to manage enquiries, communication, client relationships and service delivery.

These providers are required to handle your data securely and in accordance with applicable data protection laws.

Some of our service providers or tools, including our CRM and communication platform, may process or store data outside your country or region. Where such transfers occur, we aim to ensure that appropriate safeguards are in place to protect your personal data in accordance with applicable regulations.

Our website may use cookies to function properly, understand visitor behavior, and improve the user experience. You can adjust your browser settings to refuse cookies, though some parts of the website may not function correctly as a result.

We only keep your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Retention periods vary depending on the type of data and the nature of our relationship.

People by People takes reasonable technical and organisational measures to ensure that personal data stored in our systems and third-party platforms is handled securely and only accessed by authorised people who need it for business or service-related purposes. While we strive to use commercially acceptable means to protect your data, no method of transmission over the internet is 100% secure.

Depending on your location and applicable laws, you may have rights regarding your personal data, including the right to access, correct, delete, or restrict the processing of your data.

If you wish to exercise any of these rights, please contact us.

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated version will be published on this page with a new "Last updated" date.

We're here to help.

If you have any questions about this Privacy Policy or how we handle your data, please contact us.